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Louisiana Needs Assessments in web app

Louisiana has become the second state to begin collecting their Needs Assessments through the web app. This gives personnel who are not carrying a full installation of MIS2000 to still be able to fill out a Needs Assessment for a student.

Secure file sharing with MIS2000

Sometimes you may need to share a document with a colleague, maybe a scan or a PDF, that has sensitive data. Sending this kind of document as an attachment in an email is a terrible plan. You should always regard everything sent in an email to be essentially visible to the world. You may have a secure email system, but unfortunately these can be very cumbersome to use.

Uploading supporting documentation

MIS2000 has allowed users to scan documents into the system for a long time, but that's not as practical with web users like service providers who will be more likely to have their supporting documentation as PDFs or Excel files. So several states have asked us to give them a way for web users to upload documentation. For different states we've allowed these documents to be uploaded against Services/Supplemental Program records, Needs Assessments, or just against the Student record itself. It really just depends on how each state needs to have their documentation organized and accessible. You can see an example of how Maine allows documents to be uploaded against the Student record by clicking here.

Federal Reporting

Electronic COE - Past, Present and the Future

Welcome to the New Year!!!
It is not too early to start thinking and planning for the 2016 National Migrant Education Conference.  If you don't know already, it is going to be in warm, sunny San Diago, Calafornia, April 24-27, 2016.  After what is probably going to be a long, cold winter, it will be a warm, welcome break

COE Pre-screening and Electronic COEs

Over the last couple of years, a few of our states have expressed interest in pre-screening families for eligibility before actually filling out a COE.   For these states, pre-screening families seemed useful when they were completing paper COEs and they wanted to move that pre-screening process into MIS2000 to work hand in hand with their electronic COEs.  In honor of the first state who requested this functionality (KY), we refer to this pre-screening data as the BIP (Basic Interview Pattern for Determining Eligibility).  Basically, the BIP is a short set of questions that can be used to help determine if a family is eligible for the Migrant Education Program.  The set of questions in the BIP is completely customizable to fit your needs and depending on the implementation, we can even create and transfer BIP data into a new COE if it is determined that the family is likely eligible! 

FIPS 140-2 Compliance

States that host their own MIS2000 Web systems often have special rules about security. We've designed MIS2000 to be able to accommodate pretty much any security policies the states may need to support. One of the more stringent security standards is the FIPS 140-2 specification that's used by the federal government although states are increasingly beginning to require it as well under certain conditions. The state of South Dakota has recently begun to enforce this policy and I'm pleased to say we've successfully made modifications to MIS2000 to support it.

Active Students Customization

The MIS2000 web search page has a check box for "Active Only".

Handling students who opt out of assessments

Like it or not, we must be prepared to handle students who have chosen to opt out of standardized testing. It's easy enough to simply not enter data for these students and that can work for a small student population. But if you have many students to deal with and you're collecting your assessment data manually, it can be difficult to know whether a student is missing assessment data because he opted out or it simply hasn't yet been added. This was the case in New York so we've added a new flag to their Assessments panel to indicate Opt-Out. Each individual test the student opted out of can still be added to the system because there are cases where students only opt out of a particular content area. When the Opt-Out flag is set, data requirements are relaxed for other fields like Score since there won't be any data for them. And finally, these assessment records are suppressed from being sent to MSIX since MSIX doesn't yet have a way to accommodate them.

Archiving COE data with Snapshots

One of the reasons that we started the MS/EdD blog was to be able to share information about enhancements and features of MIS2000 with our users which they might not otherwise know are available.    For this blog entry, I’d like to talk about COE Snapshots.   COE snapshots are a relatively new enhancement to MIS2000 which can be enabled for states using electronic COEs.   A COE snapshot is a snapshot of a COE, in the form of a pdf,  which is taken at the time that a COE becomes approved.   This snapshot is permanently stored with the COE and will always reflect the state of the COE at the time of approval, even if some of that data is altered at a future point time.  These snapshots can be displayed from within MIS2000 and can be printed or saved if desired. 

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Authors List

Jeff Gaiche 165 9
Kevin Donn 3387 106

Most Recent

Louisiana Needs Assessments in web app
2/8/2016 3:28 PM | Kevin Donn
Secure file sharing with MIS2000
1/25/2016 3:29 PM | Kevin Donn
Uploading supporting documentation
1/11/2016 3:33 PM | Kevin Donn
Federal Reporting
1/6/2016 11:44 AM | Marcy Trogdon
Electronic COE - Past, Present and the Future
1/5/2016 9:39 AM | Jay Dickerson
COE Pre-screening and Electronic COEs
12/14/2015 3:57 PM | Jeff Gaiche
FIPS 140-2 Compliance
12/7/2015 3:51 PM | Kevin Donn
Active Students Customization
11/23/2015 3:40 PM | Kevin Donn
Handling students who opt out of assessments
11/16/2015 3:21 PM | Kevin Donn
Archiving COE data with Snapshots
11/11/2015 2:51 PM | Jeff Gaiche
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