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EDFacts Overhaul

We're in the process of doing a major overhaul of our EDFacts reports. In the past we had always done them as part of our existing general reporting mechanism, but they were always right on the edge of what that system could support. And they were a maintenance nightmare for us to boot. So Marcy and I have put our heads together and developed a whole new way to approach them that we're pretty happy with. They have their own page in the web app now that looks like this:

COE Certification Redirects and Vacation Routing

This has actually been a long time coming. It has always been a bit of a problem dealing with certification routing when people leave or go on vacation or whatever. I covered one approach to dealing with it last year in my post on COE Approval Routing and Ownership, but that only works for states who are using this newer style of routing. Most states continue to use the older person-to-person style routing that is really sensitive to personnel turnover and absences.

Automated State Student IDs

Most states have a state student identifier that they record in MIS2000, but the great majority of them are doing this process manually. To do it in an automated way definitely requires support from the state DOE, but it can be done. We more or less just completed a project to do this in South Carolina, and both Michigan and Wisconsin have fully automated systems to do this. There may be some others that I'm not considering, but there definitely aren't many. If you'd like to explore whether your state can do something like this, let us know and we'll talk through the ins and outs with you.

Student Quick Search

I can't find any notes about who recommended this. Maybe I came up with it myself for a change! Probably not. Anyway, from the Student page in the web app, there's now a "Student ID Search" box for doing quick searches for student IDs without having to go back to the main search page. For some reason I haven't been able to get it to work in any of the demo applications, but I think pretty much everyone has it in their production application at this point. Here's what it looks like in VT:

Star for PFS

New York has had this feature for a long time, and I think we did it for some other state quite some time back as well. But recently Odilia Cofta contacted me and wanted the same functionality for Tennessee. Basically it looks like this in the web app:

Adding Report Results to a List

This feature has been in the web app since last fall, so everyone should have it now, but I've never written a blog post about it. The basic idea is that when you run a report, you can now stick all those students into a list that's available from the main search page. Here's how it works.

Copying Students from One List to Another

This started out as a request from Cristi Privado in South Carolina. She had asked for a way to duplicate a Student List in the web app. In talking through the problem she was trying to solve and looking through what functionality we had lying around, I discovered we had something that pretty much would solve the problem that had been in the app for years. The only problem was that it didn't work. When I fixed the bug and showed it to Cristi, she reported back that it looked like it would address her problem well. So here's basically how it works.

Student Log in the Web App

Some time back we introduced support for adding log entries directly to student records in the web app for Michigan. It looks like this:

Welcome Illinois and Montana!

We've got another twofer this month which clears out our onboarding pipe for the first time in I can't remember how long. Thanks to Angela, DJ, and all the crew in Montana for making this a very smooth transition. And thanks to Joanne and Beth and Gloria and the team in Illinois for hanging in there through a very thorough review process. There's still a lot of settling in to do for both states over the coming months, but I think the worst is behind us at this point.

Use Resources to Send Links to Documents

Many of you use the Resources page in the web app to share documents with other MIS2000 users. But you might not realize that you can get a link to any document in Resources and paste it into an email for other users of MIS2000. Just right click on the file you want to get a link to like so:

Email Subscription

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Authors List

Jeff Gaiche 173 9
Kevin Donn 3978 124

Most Recent

EDFacts Overhaul
9/26/2022 4:21 PM | Kevin Donn
COE Certification Redirects and Vacation Routing
8/29/2022 3:16 PM | Kevin Donn
Automated State Student IDs
8/1/2022 3:59 PM | Kevin Donn
Student Quick Search
6/6/2022 4:23 PM | Kevin Donn
Star for PFS
5/9/2022 4:13 PM | Kevin Donn
Adding Report Results to a List
4/11/2022 3:20 PM | Kevin Donn
Copying Students from One List to Another
3/23/2022 8:49 AM | Kevin Donn
Student Log in the Web App
2/28/2022 3:33 PM | Kevin Donn
Welcome Illinois and Montana!
2/7/2022 3:14 PM | Kevin Donn
Use Resources to Send Links to Documents
1/17/2022 3:56 PM | Kevin Donn
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